Click on document below.  This applies for ALL games and events held in Loudoun County.

Who is required to report cases of COVID-19 to the Fairfax County Health Department?

·         The Virginia Regulations for Disease Reporting and Control requires outbreaks/cases to be reported directly and immediately to the local health department (see language in the box below). In the regulations, recreational athletic programs fall under the category of day program. Additionally, Fairfax County Health Department (FCHD) has requested that individual cases of reportable diseases, like COVID-19, are also reported immediately.

Where do I report cases, and what information must be included?

·         Fairfax County has an online survey for recreational athletics programs to report COVID cases to FCHD: Fairfax County Community Sports Organization COVID-19 Case Reporting. It includes sections to report information on the sports program, information on the case, rosters for players and coaches, and contact information for the submitter.

·         It is up to the individual program to decide who should submit information into the survey.

·         Entities (sports leagues) may voluntarily comply with the contact tracing investigation, or our Health Director can ask the State Health Commissioner to issue an order for compliance.  Va. Code § 32.1-39.  Violation of the Commissioner’s order is a Class 1 misdemeanor; the remedies include injunctive relief and a civil penalty. Va. Code § 32.1-27. 

Who reviews the cases reported through the survey?

·         FCHD’s Containment Branch, which investigates COVID-19 cases and contacts, receives and reviews all submissions to the survey. A case interviewer will reach out to the case (or parent/guardian of the case) to complete a case investigation, identify close contacts, and provide public health guidance for isolation. The Containment Branch will follow-up with the submitter to notify them when the investigation is completed, and provide any next steps for the program (e.g., pausing activities for 14 days).

·         After your program learns of the case(s), all activities must be paused, including practices and internal meetings, to allow FCHD time to complete the case investigation.

How is the information reported into the survey kept confidential?

·         All FCHD operations must meet the privacy standards in HIPAA, or the Health Insurance Portability and Accountability Act, a federal law requiring the protection of personal health information. The Community Sports Organization COVID-19 Case Reporting survey is HIPAA-compliant, and FCHD will follow procedures during the case and outbreak investigation to maintain privacy of the personal health information.

·         Virginia Code § 32.1-39 and 12 Virginia Administrative Code § 5-90-100 give the Health Department the legal authority and responsibility to investigate positive COVID cases and to perform contact tracing.  Reports and disclosures to the Health Department are immune from civil liability or criminal penalty.  Va. Code § 32.1-38. 

The form below must be filled out for each and every event by players and coaches.  The COVID coach will collect these forms and maintain all privacy for families with these forms.  Parents, family members, spectators should go through the screening process as well but do not need to go through the process with the form.  Orgs/teams may choose to create an online version of this exact form and track screening forms that way.  

UPDATE- Summer 2020-  Umpires will be screening through their own specific associations.  You do NOT need to collect screening forms for umpires.

            MANDATORY- RTP PROTOCOLS

• Social distancing fans-  all fans must remain 10’ away from anyone that is not their immediate family or household.  If fans refuse to social distance then the game will stop.  Only family members of coaches, players and umpires are allowed at events in Phase 2.
• Social distancing team-  players and coaches will remain 6’ a part while in the dugout areas and at all times unless it is during the game on the field. The dugout area most likely will need to be extended (behind a fence)
• Screening-  parents, players, coaches and family members must take their temperature and screen themselves before leaving their house for any practices, games or team events. 
• Screening Form-  players, coaches, staff and umpires must fill out and sign the COVID screening form prior to every team function (games, workouts, practices) and turn them into to the COVID coach.  The COVID coach keep all forms 100% private and protect the information.  They may transfer results to a spreadsheet and destroy all forms.  Need documentation of who is present at each event.  Screening form can be converted to online form or use Team Snap.
• Illness / Symptoms-  parents and players must remain home if they have any illness or symptoms of COVID-19
• Baseballs- each team will supply their own baseballs from the dugout while their team is in the field
  • 2 buckets-  Clean and Dirty for game baseballs
  • Baseballs wiped down before they are thrown back into play
• Sanitizer-players will bring their own hand sanitizer to events and apply it every inning / coaches
• After outs- the ball will go immediately back to the pitcher (no throwing it around)
• No sharing team equipment-  helmets, gloves (bats can be shared if wiped down after each use)
• No shared team cooler or drinks.  Everyone must bring their own.
• Contact-  No hand shakes, high fives, fist bumps, hugs, spitting, sunflower seeds…
• Meetings-  No team meetings where everyone isn’t at least 6’ apart.
• Conference-  Home plate conference and other meetings- everyone must stay 6’ apart 
• Equipment spacing-  Equipment should be spaced out 10’ apart behind the dugout or elsewhere
• Dugout Extended-  Players should be spaced out as they enter/exit the dugout area (stay 6’+ apart)
• Line-ups-exchanged electronically
• Umpires-  umpires will remain 10’ away from players (behind P or further behind C)
• Masks-  (UPDATED 2/28/21)-  
  • Masks mandatory for spectators when within 10' of anyone outside of your household or you are walking around.  (UPDATED-  4/1/21)  
  • Masks mandatory for players 100% of the time when they are off the playing field (dugouts, bullpens, warm-ups, parking lot, meetings...)
  • Masks not mandatory for players when they are ON the field between the white lines for games.  
  • Masks go back ON as they cross the line to come off the field each inning.
  • Coaches- masks can come down only when 10'+ away from others in coaches box only
• Reporting-  the COVID Coach/Parent must report any COVID positive player or spectator to their coach, opposing teams and NVTBL (Rob Hahne) within 12 hours of finding out (do not ever share specific names).  You will also need to reach out to your county's health department and give NVTBL that update.  
• COVID Coach-  each team must have an extra parent or coach who is in charge of only COVID 
  • Social distancing / Hand sanitizer / Equipment / Seeds / Spitting / Wipes
  • Collect screening documents (do not share w/ anyone else / keep private)
  • Mark off all social distancing in dugouts and assist for spectators as well
  • All COVID related items…

            STRONGLY ENCOURAGED

• Tent/Tarp-  Parents are encouraged to bring a tent or tarp to provide shade for the players in the dugout extended area
• Chairs-  We encourage players to bring their own chairs for dugout extended areas to help with social distancing.  They can keep their equipment with their chair.
• Markings-  mark spacing where players can put bags and spectators can sit with tape on the fence or bench or item like orange/yellow ribbon. 10'

All coaches, players, families should be aware of these guidelines.

All coaches, players, families should be aware of the CDC guidelines.

Head and Asst. coaches along with others who come into contact with players must have a background check that was run no earlier than February 1st, 2020.  These have to be done before practices and games begin.  This has been mandatory for Fairfax County coaches and will now be mandatory for all NVTBL coaches and administrators.  

NVTBL has secured an arrangement with USA Baseball to provide a low cost option for background checks (only $6).  If you have already done a background check after 1/31/20 and can provide the documentation, that will suffice.  We will be sending out the USA Baseball background check option and also follow-up with additional specifics. NVTBL wants to notify everyone now so that you can start to prepare a plan within your organizations and teams.  

All games are now no new inning 1 hour and 50 minutes.

A reminder that there is never a drop dead time limit for any NVTBL games.

All umpire pricing will stay the same.  

NVTBL has secured a deal with Wilson to provide NVTBL families and teams large discounts for all Wilson, DeMarini, Louisville, Evoshield, ATEC products through a custom website.  You will find huge discounts anywhere from 20 - 50% off a large variety of items.  

SPECIFICS FROM WILSON-  How to access website and receive discounts:

We have partnered with Wilson Sporting Goods and their brands (Wilson, Demarini, Louisville Slugger, Atec, & Evoshield) to allow our Northern Virginia Travel Baseball League members and partners to purchase decorated apparel and product gear from all of their brands. If you order a stock item (Evoshield apparel, bat, glove, bag, batting gloves, Evoshield protective gear, etc.) that will ship immediately.  It is important to note that you can order any stock gear item at any time throughout the year just by logging into your www.wilsonteamshop.com account.  The Wilson Team Shop (WTS) hard goods store with non-custom products NEVER CLOSES.  The WTS is your 24/7 one-stop shop that allows you to order the top brands at incredible team discount pricing that is special for NVTBL members and partners.  Below are the quick steps to access our WTS:

STEPS:

1. Go to www.wilsonteamshop.com/join
2. Fill out your information and enter access code ­­­___12EFAEE _________
3. Open the email sent by consumerservice-us-en@wilson.com and click on the link 
4. Shop the best brands in baseball using your exclusive NVTBL discount

 Remember to keep your user/password information to log into www.wilsonteamshop account throughout the season to purchase all products.  Orders will deliver directly to your home and orders $50/more will receive free freight.

If you have any questions with registration, please locate the “Contact Us” link at the bottom of the page. The customer service team will be able to assist with any questions. This is our store for the holidays and beyond. Don’t miss your chance on a great opportunity for gifts this holiday season!

Registration for the Spring 2021 season is CLOSED! Click the blue button labeled '2021 Spring Registration' above to start the process. 

• Late fees begin on 2/1 ($125). Registration will be closed on February 12th at midnight. In order for a Team to be included in Game & Practice Schedules the Team must have completed the Registration process and paid all fees. Any Team registrations that are unpaid will be voided @ 8:00am on February 13th so scheduling can be started.
• NO TEAMS WILL BE ALLOWED TO REGISTER AFTER 2/12/21.
• Registration fees for 8U - 12U teams is $445 (INCLUDES two dozen baseballs for those coaches who attend the coaches meeting; does not include Insurance)
• Registration fees for 13U and older teams is $845 (INCLUDES three dozen baseballs for those coaches who attend the coaches meeting)
• LATE FEE BEGINS ON 2/1 - 8U - 12U will be $570 and 13u and older will be $970.
• Spring Season (8U - 12U) - offered from March 27 - June 6
• Spring Season (13U and older) - offered from March 27 - July 14 (additional games thru 7/31 can be submitted through game requests)